To create a data dictionary application do the following:
• Click on the toolbar, or from the File menu, select New; or press Ctrl+N
• In the Object window select Data Dictionary
• Provide a name for the new dictionary (you need not provide the dictionary extension (.dcf); it will be automatically appended to the name).
• Select the folder where the dictionary (object) is to be stored. You can press the "Browse" button to locate an existing folder. If the dictionary file already exists, it will be used. If the dictionary file does not exist, it will be created.
• Press "Next" to advance to the Summary Screen and review your choices.
• If everything looks correct, press Finish to complete the operation.
If you are creating a dictionary to describe an existing data file, you may want to use absolute mode, in the event there are any "holes" in the data file(s). Or, if you want to use only a subset of the data file's information, using absolute positioning allows you to define only those data items of interest to you. If you are defining a dictionary for a new data file, you should be in relative mode, as this does not allow "holes" in your data.
If you have a long questionnaire, you can split the job and have several persons create data dictionaries for different sections. Later, you can copy and paste the items into one dictionary, making sure that the record type identification is unique.